E-invoicing: how do I switch from paper to digital administration?
Don't underestimate the impact of e-invoicing, as of January 1, 2026, there will only be one delivery channel for invoices, namely via Peppol. Therefore, as a business owner, you must be integrated into the Peppol network and become proficient in using e-invoices by that deadline.
Invest in digitization now
Do you still work with paper administration to this day? Then it is important to make maximum use of digitizing your administration now. It is likely that you are currently receiving invoices via multiple submission channels. Think of paper invoices sent by mail, via Doccle, by e-mail, etc. Try to map out these different channels and keep an overview via a digital administration platform.
Update your records regularly
To switch to e-invoicing, it is best to update your paper administration on a very regular basis and digitize it step by step. Depending on the size of your administration, you can focus on this on a weekly or daily basis. By regularly making time for this, you will learn to work with the digital administration platform and you will also learn to keep an overview of your administration via that platform. In addition, you will quickly discover the benefits of such a digital administration platform. For example, you can quickly conduct searches by searching by name of a supplier or customer or even a term on the invoice, you can quickly see which invoices you have already paid and which payments you still have to make and you will already gain some insight into the result of your company through a number of key figures.
Find the right software
If you are still working on paper, keep in mind that the way you create invoices will change. In the future, you will have to send all your invoices (in a B2B context) via Peppol. Drawing up invoices in Word, Excel, PDF or on paper will therefore no longer be possible. This also means that invoices, once sent, will always be final and you can no longer adjust them. To be able to send your sales invoices via Peppol, you will need to have an invoicing package or an ERP package that offers the possibility to send the invoices via Peppol.
In some sectors, specific software is used that also includes an invoicing module. It is therefore important to check with your software supplier to what extent Peppol was built into it. As an entrepreneur, it is best to ask about this as soon as possible. Suppose your software supplier has not provided a Peppol integration, then you still have the option of purchasing new software. Even if you use custom software, it is best to check as soon as possible whether Peppol is linked to it.
Want to know more?
Are you still keeping your records on paper for the time being? Then start digitizing it in time. Our accountants will be happy to advise and assist you.
Disclaimer:
The content of this blog has been automatically translated. While we strive to provide accurate translations, errors or inaccuracies may occur. SBB Accountants & Advisors is not responsible for any mistakes, omissions, or misunderstandings arising from the translation. For the most accurate information, please refer to the original version of the blog in Dutch.
